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Top 5 PDF Organizers

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No matter whether you are a student, a businessman, or someone who just have too many PDF files flying around, you need a good PDF organizer. We live in an era where PDF documents are becoming the main material for conversation. Almost everything is converted to PDF, and once you get so many PDF around, you need some tool to organize them. Organizing PDF documents is easy with the proper PDF organizer that will also help you with searching them for retrieval later on.

Top 5 PDF Organizers

1. Wondershare PDFelement

best pdf organizer

Wondershare PDFelement is not just a PDF organizer. This is your go-to PDF-related software tool. You can do so much with PDFelement, and for an extremely low price. The product has one of the best price-to-value ratio on the market, making it extremely cost-effective. PDFelement provides not only windows version but also mac version and counts as one of the best PDF organizer mac. But let's take a look at the features.

  • Ability to convert any document into searchable and editable PDF document
  • Edit any document, add highlights, annotations, sticky notes, and much more
  • Merge more than one document into a single PDF document, especially handy for presentations
  • Protect your PDF documents with two-part authenticity verification. In addition, protect sensitive data with redaction tool
  • Multiple platform support, allowing you to always stay close with your documents
  • OCR technology that recognizes 20 languages, and searches body of the document, title, and tags in the same time

2. Mendeley

pdf file organizer

Unlike other PDF organizer software tools out there, Mendeley also serves as a social network in the same time. The tool offers more social experience, not just PDF organizing experience. Every account comes with 1GB of free storage for your documents. But the most useful feature is the automatic citation tool embedded in your Word. The cross-platform software has several social sharing features, and it syncs with other accounts and third parties.


  • Own research catalog that can replace Google Scholar
  • Tabbed structure
  • Lots of private and public groups
  • Simple interface with drag and drop


  • Now so good synchronization
  • You need to leave the app to search online

3. Zotero

pdf page organizer

One of the most refined document managers, Zotero is open source software that helps you keep track of references. In addition, you have a designed place for PDF library. One of the great features of Zotero is the ability to sync citations and entries across multiple mobile platforms and operating systems. You can always edit your documents with sticky notes, and assemble mailing list. You can store entire web pages in Zotero, not just PDF files.


  • Extremely easy to grab sources from the internet
  • The interface for storing and sorting documents is very practical


  • Few reference types, lack of more advanced types like Dataset
  • Less styles, even though you can add your own with the custom tools

4. Benubird PDF

pdf graphic organizers

Benubird PDF is another PDF organizer software you can use for your documents. There are a number of ways you can group documents and data. For example, the Smart Collection feature allows you to set the rules for grouping files into virtual folders. Once you open your account, you have four default empty collections to fill. Filtering files by format is one of the unique features that make Benubird PDF a great organizer.


  • Great for document management and conversion of MS Office documents
  • Intuitive interface
  • Intuitive interface


  • Too many criteria for search
  • Can crash when trying to open a document
  • Limited customization of the fields used to filter documents
  • Tasks might require too many mouse clicks

5. Papers

pdf organizer windows

For students, Papers has long been one of the go-to app for organizing PDF files, but also every other document. The PDF organizer can help you organize word documents, presentations, scanned receipts, posters, and even Excel spreadsheets. You can also find separate folder for your own articles, as well as separated space for conference related materials.


  • The search feature is incredible, supporting more than 20 search engines. Google is not the only search engine you'll find in Papers
  • Your personal library is synced across all your devices
  • Citing is extremely easy with Papers, with more than 7,000 citation styles available for you to choose from


  • Tagging is more like an afterthought in Papers. There is no proper tagging system, instead, Papers use something entirely different
  • Annotation is not a strong side of the software. While you can add sticky notes, comments, and highlights, you have to open them on the page you made them.
Wondershare Editor

Posted by to Document Management | Follow @AudreySGoodwin
Published: Dec 08,2016 16:34 pm / Updated: Jul 06,2017 16:34 pm

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