pdf app

PDFelement - Edit, Annotate, Fill and Sign PDF Documents

appstore
Get from App Store

Top 4 Paperless Document Management Software

Home > Paperless Document Management

We are living in a digital world where everything is shifting towards the computers, smartphones or robotics. Gone are the days when you had to store all of your documents in the cabinets which were not only heavy but also used to take a lot of space in your home or offices. Nowadays, a new trend is in for the home office and is called paperless documentation which encourages people to reduce the paper consumption and store more of the documents digitally. When we talk about the paperless documentation, the first thing comes in the mind is the management of these digital, that’s where the paperless document management tool hops in. Here’s the step by step paperless document organization guide which will tell you all the details on how you can manage paperless documents. The best 4 paperless document management software includes:

Part 1Tools to Help You Manage Paperless Documentation

1. Wondershare PDFelement for Business

paperless document management

The best software to manage paperless document is the PDFelement for Business with unlimited capabilities. From creating a new document on blank sheet to editing the already present document, converting the existing PDF documents to signing them digitally, combining different PDF files to splitting them in different parts, this tool can do everything.

The best thing that most of the users like about this program is the simple and intuitive interface with all these options in the simplest manner. Apart from the basic features of PDF editors or converters, it also has the professional level features such as OCR to edit scanned documents, converting Webpages to PDF file, sharing documents instantly with other users or uploading them directly to the Dropbox. All these features are packed in a small yet most useful paperless document managing tool that you will find on the internet.

2. PDF Transformer Pro

document management software comparison

PDF Transformer pro is another paperless document management software which will let you edit or convert the scanned documents from your windows computer. Once you scanned your documents, you can quickly transfer them to PDF transformer pro and make changes to these documents. Apart from that, it also provides several options to convert or extract the specific portions from the PDF file. This tool also has the OCR but still lacks many professional level features such as you cannot directly upload the documents to the cloud services and there is no mac version available for the program.

3. Evernote

paperless law office document management

Evernote is one of the most popular programs to take and organize notes on Windows, Mac, iOS, Android and chrome OS devices. Unlike other professional PDF editors, there is no option to edit the text or images in the PDF file but it has the OCR feature in the premium version which costs $5/month. Moreover, you do not need to purchase a separate cloud service as you can store documents right in the program without any difficulty. The user-interface of the program is perfectly to easily organize or manage the Paperless PDF documents on any computer.

4. Adobe Acrobat

paperless document management software

Adobe Acrobat does not need any introduction; it is undoubtedly one of the most popular program to manage any kind of the PDF files. The only downside of the program is the price which is around $400 for one-time purchase or $15/month to use on multiple devices. As the program provides the features to create, edit, convert, merge, split the PDF documents, it also has the professional level OCR feature. Moreover, you can also digitally sign the documents using Adobe Acrobat Pro DC for any operating system.

Once you have selected the perfect paperless document management software, the next thing that you need to do is to manage all the PDF files. Here’s how you can do that.

Part 2Steps for Managing Paperless Documentations

personal paperless document manager
  • The most important thing about managing paperless document is the filling system. You will have to arrange all PDF files just like you used to arrange in your cabinets. You can make different folders for different kind of files. We will highly recommend you to name the PDF files as simply as possible as it will help you to find the perfect file as easy as possible. You can also install a perfect document searching tool for windows; Search everything, which is open source and absolutely free of cost.
  • Save all of your important incoming emails as the PDF files. Mac OS X provides the “Save as PDF” option in most of the document editing tool while the windows users can install “Paperless Printer”, a virtual printer to save any document as the PDF file on the computer.
  • Use the cloud services, make a backup of all of your files on the cloud services such as Dropbox or Google Drive, we will recommend you to purchase the paid version which you can select depending upon the storage capacity.
  • List all the documents that you have saved in your computer in Notes file on your Mac or Evernote on Windows computer. By this way, you will remember what type of files you have saved on your computer.

After managing paperless documents or using the appropriate software, you will be in safe hands to go paperless for documents. The best tool to manage the paperless documents is the Wondershare PDFelement which is not only affordable but also provides all the professional features. What program are you going to manage paperless documents? Let us know in the comments section below.

Wondershare Editor

Posted by to Document Management | Follow @elisewilliams7
Published: Oct 18,2016 14:40 pm / Updated: Jul 14,2017 16:26 pm

Ask the Community

Still get confused or have more suggestions? Leave your thoughts to Community Center and we will reply within 24 hours.

Recommend Articles

5 Things to Help You Know What is Preview

What is the Preview app on Mac and how to use Mac Preview? This article will give you a full explanation on Apple Preview.

Posted by Audrey Goodwin | 27.10.2017

Best Alternative to Sedja PDF Editor for Windows in 2017

What is the best PDF editor alternative to Sejda PDF Editor? This article will highly recommend a powerful PDF editor.

Posted by Elise Williams | 23.10.2017

How to Convert PDF to OneNote

If you need an easy PDF to OneNote converter, here’s what you need. You can also find steps for converting PDF to OneNote here.

Posted by Audrey Goodwin | 10.01.2017

How to Edit PDF on iPad

Want to edit PDF on iPad at home or on the go? You'll learn how to edit PDF on iPad with the best iPad PDF Editor in this article.

Posted by Margarete Cotty | 05.04.2017

How to Save JPG as PDF

In this article, we will show you how to convert JPG into PDF with a step-by-step guide by using the best PDF software on the Internet.

Posted by Margarete Cotty | 11.08.2016

How to Change JPG to PDF Format

This article tells you how to change JPG into PDF file with the best tool among all of the pdf software.

Posted by Margarete Cotty | 11.08.2016

Best PDF App for iPhone and iPad

We have been able to gather information on the top PDF Apps for iPhone 7. This article would be sharing the top 5 PDF Apps for iOS 10/iPhone 7.

Posted by Audrey Goodwin | 10.07.2017

How to Add Bates Numbering to PDF Files

What is bates numbering in PDF? Get answer here and learn how to insert bates numbering into PDF files.

Posted by Audrey Goodwin | 09.06.2017

How to Edit a Secured PDF Document

This article will teach you how to edit a secured PDF document after removing the editing restriction.

Posted by Audrey Goodwin | 30.06.2017

Best PDF Reader for Windows 8

This article will show you the best PDF Reader for Windows 8 and an effective way to read PDF documents on your Windows 8 computer.

Posted by Audrey Goodwin | 02.03.2017
template
media

Meet All New PDFelement 6

Join PDFelement club and work better!

Get free & valuable PDF tips and stay up to date with all of our new features & resources in your inbox directly!

Digitize paperwork and accelerate the way you create, prepare and sign documents.

Available for Windows, Mac, iOS, & Android.

Try Free Buy Now
Start your free trial!

Skip and Download

×
Top
Start your free trial!

Skip and Download

×