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Top 5 Mac Document Management Software

Home > PDF Business Tips > Mac Document Management

Due to the transition of all small and large businesses from paper documents to electronic documents, document management software have become a necessity. Most of the official documents are handled electronically. This can lead to the humongous amounts of documents. So a proper document management is required which can keep track of different electronic documents and store them. Not all document management software are supported by Mac. If you are looking for Mac document management, then there are some software that are really good in this regard. These software handle the Mac file management efficiently.

Five Best Document Management Software for Mac

1. PDFelement for Mac

best document management software for mac

Wondershare PDFelement is the best document management software for Mac. It helps you manage PDF files with ease and efficiency and it offers a range of features for Mac. First, comes the document editing feature. You can edit any PDF file with ease and different diverse features make PDF document editing a breeze. All the changes are made without disrupting the structure of the document.

  • You can convert any PDF document to different famous formats in the market like Word, Excel, and PowerPoint. Again, the conversion process is pretty efficient and won't alter the structure of the document.
  • OCR feature is top of the line as it can be used to recognize more than 20 languages. OCR is used to convert image based PDF files into text.
  • Form field recognition and creation feature detect and highlight the form fields and let you create a form with handy tools.
  • All the documents can be passwords protected so that nobody changes or delete the document.
  • You can also extract specific pages from a PDF file and create a new one out of those pages.
  • Along with Mac, it is also compatible with Windows, iOS.

2. Logical Doc

mac document management software

Logical Doc document management software for Mac comes with an array of features. This software solution is not based on cloud storage technology as in many famous Mac document management software. Instead, it is installed locally on an organization's server and then users can access it via their assigned usernames and password. This on-premises feature makes it more personalized and secure.

An elaborate change management system ensures that no changes are lost and tracks who made the changes. Versioning is another great feature which keeps track of every change made in the document and assigns a version number to it. Logical Doc uses cabinet and folder structure to classify files into different categories. Also, there is a restricted access feature which allows only authorized users to a specific file.

There are also some downsides. They urge you to contact by email in case of any problem and claim to respond all emails immediately, but it won't be helpful in case of emergencies. There is also no integration with Microsoft Office in Mac which slows things down a bit.

3. PinPoint – Mac Document Management Software for SMB

document management for mac

PinPoint is more suitable for small businesses where there is no intense need of document processing, tracking, and management. Although all these basic features are supported, but they have some limitations and you can't push those limits. It has both self-hosted and cloud-hosted deployment options which are great for businesses as they can choose which system suits best for their business.

The user interface is pretty clean and sleek. It is not cluttered as it is with other feature loaded tools. So you easily navigate through different settings and features. Access from anywhere is a great feature of PinPoint for small businesses. Whether it is self-hosted or cloud hosted, all files are accessible through your phone or tablet.

Workflow is a great feature for bosses and admins as they can track the progress on a certain file and get notified when it is done. The sequential workflow will let other employees know that now it's their turn to work on the project.

An area where PinPoint is not friendly is cost effectiveness because small businesses can't afford $170-$225 per user, per year. So if you are on a budget, this software is not for you.

4. DEVONthink Pro Office

document management software mac

This software is a Mac exclusive and along with businesses, it is also made to cater the demands of individuals like lawyers, professors, etc. All your documents, emails, images and PDFs are in one place and easily accessible. Different powerful tools are useful to research and create different types of documents. You can sync your data with all of your Apple devices like iPhone and iPad and then access it from anywhere.

One downside as deducted from many user reviews is the weak customer service.

5. eFileCabinet

mac document management software reviews

This Mac document management software is best for companies who outsource their work a lot and there are many remote users. All the features offered by this software are the ones which are suitable for businesses with moderate document management requirements. Small and medium level businesses can manage their documents easily with the help of this software. eFileCabinet also has the support for iOS and Android devices.

Only one problem with this software is cost effectiveness because seeing that it is only a cloud-based software, it is pretty expensive and there is a few other software with same features and far cheaper price tag.

Wondershare Editor

Posted by to Document Management | Follow @AudreySGoodwin
Published: Dec 06,2016 16:08 pm / Updated: Jul 06,2017 11:43 am

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