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Top 5 Document Management Services

Home > PDF Business Tips > Document Management Services

Document management services have greatly changed in the last few years. Businesses understand the need to go paperless and are hence choosing software platforms for document management. These document management services make it easy for you to organize, edit and even share business documents. If you haven't yet made the switch, this article offers you the best document management services that will make document management that much easier, saving you a lot of time in the process.

Five Best Document Management Services

1. Wondershare PDFelement - Document Management Service for PDF

managed document services

The best PDF document management service you will find anywhere, Wondershare PDFelement helps you manage all aspects of your PDF document, right from the creating PDFs, editing PDFs and sharing PDFs. It also comes with security features that allow you to password protect those sensitive PDFs that you don't want everyone gaining access to. It also makes it very easy for you to share PDFs either via email or through various cloud storage options that it easily integrates with.

Pros:

  • Allows users to edit PDF text as well as images and also combine PDF pages or multiple PDFs into one document.
  • It comes with an OCR feature that is handy for editing image-rich or scanned PDFs
  • It supports multiple platforms including Windows, Mac and iOS
  • You can use it to convert PDFs to multiple formats including Word, Excel, PowerPoint, HTML and EPUB

2. WordPerfect - Document Management Service for Word Processing

managed document services definition

If you are looking for an alternative word processing software to Microsoft Word, WordPerfect is a great choice. It has features that many would say rival Microsoft Word such as the ability to create professional fax cover sheets, resumes, brochures, labels and many more. This document management service also comes with an in built eBook publishing program. Although it comes with all the features you would expect from a word processor, it also has advanced features that include encryption and password protection, mass mailing, EPUB format support and HTML5 capabilities.

Pros:

  • It comes with advanced features that make it more than just a word processor
  • Web integration allows users access to online information right from the software window
  • It comes with a redaction feature for advanced editing

Cons:

  • The numerous features can make it hard to use
  • There is no clear cloud storage connection like OneDrive in Microsoft Word

3. Agiloft - Document Management Service for Contract

hp service manager documentation

This is one of the most customizable contract management programs you will find. Agiloft gives you the option to deploy on premises or as a cloud based service and it comes with features that make creating and managing business contracts easier and faster regardless of the workload.

Pros:

  • It provides unlimited customizations via easy to use wizards
  • It has features that allow for automation of some business practices
  • Comes with a free option

Cons:

  • The fact that you get unlimited customizations can eventually make this program difficult to work with.

4. LivePlan - Document Management Service for Business Plans

electronic document management services

Every business needs to map its growth patterns and forecast future growth. LivePlan is a solution that makes this essential business need easier to accomplish. It is the best choice for writing of start-up business plans as well as drawing up investment, growth and marketing plans. One of its most useful features is the fact that it gives guidance options and research resources that are tailored to your particular industry. Even if you are not sure of what type of plan you wish to make, this program helps you figure that out and provide you with templates that make the whole process that much easier.

Pros:

  • It comes with intuitive tools and processes that cut the planning time in half
  • Industry specific research ensures that all the information you have is accurate
  • Templates allow you to create the plan you need in the shortest time possible

Cons:

  • It lacks the tools to help you create organizational charts and therefore it may not be ideal for plans that require charts

5. Invoice2Go - Document Management Service for Invoice

document management services industry

No business processes are complete without an easy way for your customers to pay you and that means an easy way to create, deliver and manage invoices. There are lots of different invoice management software in the business but Invoice2Go is the one we've found that is both comprehensive and easy to use. The main advantage of this invoicing software is that it fully focuses on invoice generation. This may mean that there are no fancy additional features but you can always expect that your invoices will be generated to perfection. There will also not be any software to download. All you need to do is log in to your company account for any computer and you are good to go.

Pros:

  • It simplicity makes it very easy to use
  • You can customize every element of the templates provided to suit your business need, including the color scheme, layout and even the font

Cons:

  • It doesn't notify customers when invoices are due and hence you have to do this manually
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Posted by to Document Management | Follow @AudreySGoodwin
Published: Dec 08,2016 14:29 pm / Updated: Jul 06,2017 14:28 pm

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