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Nowadays, people are more and more looking for great document management solutions that will help them track, manage, and store documents in the digital world. Long gone are the days we needed storage for hard-copy documents. In the era of paperless office, all the document management solutions concentrate on the digital aspect. Most document management solutions excel in storing documents, but also keeping track and record of various modifications. Different users can modify the documents, improving the workflow. That being said, what should you look for in document management solution? And what are the best solutions on the market? We look at five of the best that you can start using today.

Top 4 Document Management Solutions

1. Xerox DocuShare (Xerox Document Management Solutions)

We all know Xerox as a printing company. The company also has a product that will help you manage documents. Called DocuShare, the software enables document management, review and approval of documents, web publishing, and collaboration. One of the best features of the software is fast indexing that can later be used for easy search and retrieval of documents. When combined with a Xerox printer, this software enables end-to-end management of documents.

document management solution

Pros:

  • You can easily manage a bulk of documents
  • Content can be accessed easily from anywhere
  • Ability to store customers pictures to them

Cons:

  • Not supported by many languages
  • Lack of quality search feature
  • Pricey for small organizations
  • Operating through the document management solution can be tricky for new users, and lots of learning is needed

2. Zotero

Zotero is a veteran in the world of document management solutions. Designed mostly for people researching with electronic sources, Zotero makes it easy to collect papers off the web into a PDF storage unit. No matter if the documents are PDF or non-PDF, Zotero makes it easy to store them and manage them later. Zotero allows you to capture works with just a single-click, and then offers a large database, catalogs, and enables retrieval of PDF data. Being an open source software, Zotero allows for more versatility.

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Pros:

  • You can make citations in a matter of seconds
  • Easy to sync with other software
  • Add new sources and documents from the web with a single click

Cons:

  • Only Firefox supports the Microsoft Word Plugin
  • Other plugins like LibreOffice and OpenOffice require Java installed
  • PDF viewer is external.

3. eFileCabinet

One of the simplest software tools you can use for storing and managing documents. Perfect for small and medium business due to the low price. The product comes with an excellent customer service. Some of the features include scanning, tagging, cloud storage, and workflow of documents.

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Pros:

  • You can search for Help online right from the software
  • Exceptional customer support with live chat, email, and phone options
  • Retention dating is one of the best features allowing you to store expired documents. You can also delete expired documents easily

Cons:

  • Sometimes the number of options and features can be overwhelming
  • Even with so many features, there are limitations on documents editing
  • Limited search features

4. EndNote

For some people just entering the world of document management solutions, EndNote might be a bit pricey. After all, it is a commitment to pay more than $250 for document management solution. However, EndNote is backed up by several universities across the world, and is known as one of the best electronic reference management solutions. That being said, let's take a look at some pros and cons of the software.

electronic document management solutions

Pros:

  • Both Web and repisotory search
  • Can produce bibliographies in any style
  • Available backup space
  • Advanced features for better discipline and workflow

Cons:

  • Pricey for small and medium businesses
  • Requires a lot of up-front configuration
  • Full text retrieval feature relies heavily upon institutional affiliation.

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Home > Business Tips > Top 4 Document Management Solutions
Wondershare Editor

Posted by to Business Tips
Published: Jan 02,2018 16:58 pm / Updated: Jan 02,2018 16:58 pm

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