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Business Case Study

Gerarde Thompson LLP

PDF element allows me to focus on what’s important in my life – my family.

Wondershare PDFelement

Gerarde Thompson Legal Team

Industry: Legal

Location: Cleveland, OH

Team Size: 300-400

Background

Gerarde Thompson LLP is a well-established local Law firm employing over 50 personnel top-down from partners, legal team, to office managers and accounting team. An office with traditional practices and old-fashioned ways of paper-based communication, they are looking to embrace digital and overhaul their processes to be more efficient.

In 2013, Gerarde Thompson looked to Wondershare’s PDF editing solution to understand the different achievable possibilities that is easy to learn, implement, and scale. Understanding the potential stress and confusion with internal process change, it’s imperative to provide a software that is easy to use.


Challenges prior to PDF element

First thing Gerarde Thompson wanted to tackle was the paper process. Acknowledging the fatigue with physical paper along with the cumbersome practice of storage, documenting, and searching, everything needed to be digitized while embraced by all employees.

  • Digitization of all paper-based documents
  • Ability to search scanned pages
  • Password protect sensitive documents
  • Combine multiple PDF into one
  • E-sign documents

Solution

  • OCR
  • PDF Page format – Combine/add/delete
  • Digital Signature
  • Password Lock document

Wondershare PDFelement   Prior to working with Wondershare, we were wasting countless man-hour digging through client files and resources trying to find that exact page and specific sentence - I don’t even want to think how much time and money was wasted on this. On top of that, we were buying reams of paper every month wasting thousands of dollars on postage and envelopes.   Wondershare PDFelement

Gerarde Thompson researched into software, products, and systems to help them with scanning and converting scanned documents into a searchable format. With an advanced scanner in the office, they did not want to spend on a physical product specifically made for scanning and converting but an all-in-one solution that is a plug-and-play with existing tools.

Gerard Thompson got everyone to utilize OCR (Optical Character Recognition) to begin the process of digitizing and becoming paperless by mandating all new documents be scanned and slowly backtrack to scan files from the past. With OCR, all scanned documents are searchable and editable cutting down hours spent physically looking for the right

“All we have to do is search for keywords and quickly scan through each document to find what we are looking for in a matter of seconds rather than hours”


Outcome

Using Wondershare’s PDF solution, Gerarde Thompson not only saved money and time with digital organization, but streamlined the internal process with the way documents are passed around and documented. In the end, the implementation of the software was not a hindrance wasting employee’s time with a huge learning curve like most software, but it was a smooth transition that does what it’s supposed to do.

Wondershare PDFelement
Reduction in paper consumption based on all levels of workers.
Wondershare PDFelement
Savings based on paper usage, envelopes, and postage over a year estimate.
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